Effective Date: February 25, 2026
This Privacy Policy explains how HVACEXEC.com collects, uses, shares, and protects personal information when you visit our website, contact us, submit a resume, or submit an employer job order.
Contact
- HVACEXEC.com Executive Recruiters
- Address: 2000 Island Boulevard, Tower Suite 3001, Aventura, FL 33160
- Phone: (914) 536-9128
- Email: rob@hvacexec.com
Privacy Notice At Collection
This section summarizes what we collect when you submit information and why we collect it.
Candidates. Submit Your Resume (Confidential)
Information we collect: Contact details, location, job title and career information, employment and education history, skills, salary information if you choose to provide it, and resume or document uploads.
Why we collect it: To evaluate you for roles, communicate about opportunities, and provide recruiting services.
Confidentiality rule: We do not share your resume or identifying candidate information with an employer without your approval.
How to request deletion: Email rob@hvacexec.com.
Employers. Submit A Job Order
Information we collect: Name, company information, contact details, role requirements, compensation information if provided, and hiring process details.
Why we collect it: To open and manage a recruiting search, communicate with you about candidates, and deliver recruiting services.
General Inquiries. Contact Form And Email
Information we collect: Name, email, phone number, and the information you include in your message.
Why we collect it: To respond to your request and provide services.
Who We Are
HVACEXEC.com provides executive recruiting and staffing services focused on HVAC, MEP, facilities, and building automation roles.
Information We Collect
Information You Provide Directly
We collect information you submit through forms, uploads, phone calls, emails, and other communications, including:
- Candidate resumes, cover letters, work history, education, and related recruiting information
- Employer job order details and hiring requirements
- Contact and inquiry messages
Information We Collect Automatically
When you browse our website, we may collect:
- IP address and general location derived from IP
- Browser and device information
- Pages viewed, links clicked, referral source, and time spent
- Log data used for security and site operations
Sensitive Information
We do not request sensitive personal information. If you include sensitive information in a resume or message, you provide it voluntarily. We will process it only for recruiting and business operations purposes described in this Privacy Policy.
How We Use Information
We use personal information to:
- Provide recruiting services and match candidates with opportunities
- Communicate with candidates and employers about searches, opportunities, and recruiting steps
- Verify information provided and assess role fit
- Operate, maintain, and improve our website and services
- Protect the security and integrity of our site, prevent fraud, and enforce policies
- Comply with legal obligations and respond to lawful requests
How We Share Information
Candidate Information Sharing. Approval Required
If you are a candidate, we do not share your resume or identifying information with an employer without your approval. Approval typically means you confirm, in writing or by clear documented instruction, that we may present you for a specific opportunity.
We may share limited candidate information without identification, such as an anonymized summary of experience, when appropriate for recruiting discussions.
Service Providers
We may share information with vendors that help us run our business and website, such as hosting, analytics, form delivery, security, and communications providers. These vendors are permitted to use personal information only to perform services for us.
Third Party Content And Links
Some pages may include third-party content or job listing integrations. Those third parties may collect information through their own technologies and are governed by their own privacy policies.
Legal, Safety, And Rights Protection
We may disclose information if required by law or if we believe disclosure is necessary to protect rights, safety, prevent fraud, or respond to lawful requests.
Business Transfers
If our business is involved in a merger, acquisition, financing, reorganization, or sale, information may be transferred as part of that transaction.
We do not sell personal information for money.
Cookies And Similar Technologies
We may use cookies and similar technologies to support site functionality, understand usage, improve performance, and enhance security.
You can control cookies through your browser settings. Blocking cookies may impact site features and form performance.
Your Choices
Communication Preferences
You can opt out of non-essential messages by contacting rob@hvacexec.com. We may still contact you for service-related reasons, such as responding to a request you initiated.
Candidate Requests
Candidates may request access, correction, or deletion of information by emailing rob@hvacexec.com. We may request verification to protect privacy.
Data Retention
We retain personal information only as long as needed for recruiting, business operations, legal compliance, and dispute resolution.
Typical retention approach
- Candidate profiles and resumes may be retained for consideration of current and future roles.
- If you want your information removed from our records, email rob@hvacexec.com, and we will process your request subject to legal and operational requirements.
Security
We use reasonable administrative, technical, and organizational safeguards designed to protect personal information. No system can be guaranteed completely secure.
Children’s Privacy
Our services are not intended for children under 13. We do not knowingly collect personal information from children under 13.
International Visitors
If you access the site from outside the United States, your information may be processed in the United States, where data protection rules may differ from those in your jurisdiction.
Changes To This Privacy Policy
We may update this Privacy Policy from time to time. We will post the updated version on this page and update the Effective Date above.
Contact Us
HVACEXEC.com Executive Recruiters
2000 Island Boulevard, Tower Suite 3001, Aventura, FL 33160
(914) 536-9128
rob@hvacexec.com
